Business Office

The UTFI Business Office provides support for the various units and departments within the Foundation through budget tracking, accounts payable, travel reimbursement, time reporting, contracts, account creation, stock gifts, and financials auditing.

UTFI Financials »

Account Creation

When we receive a gift that is establishing a new account where the money is being directed to the Foundation we must set up a Foundation “S” account and a University “R” account.

Learn More »

Accounts Payable

Procedures to process invoices, work with vendors, reimburse miscellaneous expenses, reconcile procurement cards, and make special payments that do no involve a contract.

Learn More »

Contracts

The UT Foundation follows many of the same purchasing guidelines as the University of Tennessee. Like UT, all purchases of more than $10,000 must have a contract.

Learn More »

Stock Gifts

Gifts of publicly traded stock or other securities are received electronically by the UT Foundation through our broker, BNY Mellon.

Learn More »

Travel

Procedures to efficiently and accurately request travel, submit travel expenses, bill airfare directly to the Foundation, and register for conferences.

Learn More »

What's New?

Read More
8.0 InvestmentPolicies

8.3 Endowments and Quasi-Endowments

To ensure funds are invested in assets appropriate for their intended duration and purpose.

Read More
9.0 Records RetentionPolicies

9.1 Records Management and Retention

Guidelines for the storage, retention, and disposal of UTFI records.

Read More
9.0 Records RetentionPolicies

9.2 Records Retention Schedule

Download a PDF of the UTFI records retention schedule.

Read More
10.1 Encompass EmailHow Do I?Online Engagement

10.1.1 Email Naming Convention

A set of rules that applies to the creation of an Encompass email.